Start with ice and games
Enter the booked ice hours, hourly rate, game count, and average officials cost. These are usually the largest tournament expenses.
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Free organizer tool
Find the team fee that covers your costs and keeps your tournament financially safe.
Start with the tournament size. You can refine the costs below.
Enter only the costs you expect. Leave unused categories at zero.
Include money that reduces the amount teams need to cover.
Add a contingency or set a specific dollar surplus.
Percentage contingencies are calculated from total expenses.
See how a $25 change per team affects the tournament result.
A useful budget starts with the ice and game plan, then accounts for the smaller costs that can quietly change the team fee.
Enter the booked ice hours, hourly rate, game count, and average officials cost. These are usually the largest tournament expenses.
Sponsorship, gate revenue, and fundraising reduce the amount that registration fees need to cover.
Break even keeps the fee as low as possible. A contingency creates room for reasonable cost changes.
The calculator subtracts non-registration revenue from total expenses, then divides the remaining cost by the number of teams.
(expenses - other revenue) / teamsThe recommended fee also includes the contingency or custom surplus you selected. The exact result is shown beside a practical recommendation rounded to the nearest $25.
Add your ice, officials, awards, administration, hospitality, and other costs. Subtract sponsorship and other revenue, then divide the remaining cost by the number of teams.
Common costs include ice rental, officials, awards, sanction or facility fees, volunteer hospitality, and administration. Add only the categories that apply to your tournament.
A contingency can protect the tournament from modest cost changes. This calculator lets you compare break even with 5%, 10%, or 15% of expenses, or enter a custom surplus.
Yes. The full calculator, summary, printing, and PDF download are available without an account or email address. An account is only needed to save and reopen a budget.